Short answer: order one wedding newspaper per guest if you want everyone to take one home as a keepsake, or one per couple or household if it's mainly doing the job of an order of service. Then add roughly 10% on top for family, suppliers and spares. For a 100-guest wedding that's about 60–70 copies when it's used as an order of service, or 110 for a keepsake.
What's the quick formula?
- Keepsake: guests × 1.1
- Order of service: (couples + single guests) × 1.1
- Round up to the next price tier if it's close, because the per-copy price drops as quantity goes up.
Should every guest get their own copy?
It depends on what your newspaper is for. Couples who fill theirs with a love story, photos, a crossword and a guest map usually find guests want to keep their own copy, so one each makes sense. If it's mostly the order of the day and the seating plan, couples tend to share, and one per household is plenty.
A good tie-breaker: if children or teenagers are coming and you've included a word search or puzzle page, give them their own copies. Puzzles are the part people fight over.
Worked examples
- 40 guests (about 22 households): 25 copies when sharing, 45 as an individual keepsake
- 70 guests (about 40 households): 45 copies when sharing, 75–80 as an individual keepsake
- 100 guests (about 58 households): 65 copies when sharing, 110 as an individual keepsake
- 150 guests (about 85 households): 95 copies when sharing, 165 as an individual keepsake
Who else needs a copy?
These are the copies people forget, and they're why the 10% buffer exists:
- You and your partner (at least two each; one to read, one to keep flat)
- Parents and grandparents, who often want extras to post to relatives who couldn't come
- Your photographer, for flat-lay detail shots
- The venue coordinator and officiant, so they can follow the timeline
- A few for the table plan display or welcome sign
- Spares for anything spilt on or left in the rain
What's the minimum order for a wedding newspaper?
At Wedding Newspaper Studio the minimum order is 20 copies. That covers small weddings and elopement parties, but the price per copy is noticeably lower at bigger quantities, so small orders cost more per newspaper.
Is it cheaper to order more?
Yes. Bulk pricing means the cost per copy drops at each tier, and the 100-copy package is about 49% cheaper per copy than the smallest order. If your number lands just under a tier, check the pricing page for your country; the next tier up sometimes costs very little extra and gives you a healthy pile of spares.
Can I order more copies later?
You can, but any reorder has the same 20-copy minimum and is priced as a separate small order, so it almost always works out dearer than ordering your full quantity up front. Delivery is usually 2–3 working days, but allow up to 7, so a last-minute top-up the week of the wedding is possible, just not relaxing.
FAQ
How many wedding newspapers do I need for 100 guests?
About 65 if couples will share them at a minimum, or around 110 if every guest gets their own keepsake copy.
Do couples share a wedding newspaper?
Usually, yes, when it's being used as an order of service. When it's packed with photos, stories and puzzles, many couples give one per guest.
How many extra wedding newspapers should I order?
Around 10% extra covers family, suppliers, the photographer and spares.
Ready to work out your number? See prices for your country, or read how much a wedding newspaper costs.